Open Access Days 2023: Shaping Visions

Twenty years ago, the Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities was published. Since then, Open Access has become an integral part of scientific practice and research-supporting work. This has been accompanied by the emergence of new job profiles, technologies, infrastructures and business areas. However, the scholarly publishing transformation is not yet complete and the vision of a better, more efficient, equitable, and inclusive scholarly publishing ecosystem still needs to be shaped.

The program committee of the Open Access Days 2023 warmly invites conference talks, workshops, posters, and tool presentations focusing on the conference topic: "Shaping Visions".

Submissions on all topics related to Open Access are welcome. But in particular, we would like to encourage submissions on the following topics, which are currently important for shaping the future of Open Access:

Organizational forms and developments in scholarly and cultural heritage institutions:

While the professionalization of OA services and infrastructures is well advanced, organizational structures often do not yet reflect this change. In the day-to-day life of organizations, Open Access or Open Science teams are often run in addition to the "actual" library or other research supporting departments. Open Access and traditional library acquisition budgets are merged into one information budget, but the impact on institutional structure has yet to be formalized. The following questions arise: What organizational changes are needed to support and develop OA in a goal-oriented way? What structures should or can be created to firmly establish Open Access publishing in institutions? How does the introduction of the information budget affect the institutions? How does Open Access transform operations in libraries and research supporting departments? What does it mean in organizational terms when public institutions increasingly act as infrastructure providers themselves?

Shaping libraries’ potential in the publication market:

Libraries represent an important stakeholder group within the publication market. With their collection and archive policies, they not only depend on the scholarly system but also contribute in shaping it. Individual libraries, for example, determine the eligibility criteria for OA funds, and national consortia agreements, such as DEAL normalize Read and Publish Agreements for certain publishers. However, other OA models are - consciously or unconsciously - excluded or made less attractive for scholars. The following questions arise for example: How can libraries clarify their OA development strategy decisions and their impact? How do these decisions affect developments in the publishing sector? How can decision-making processes take into account both local needs (e.g., to support scholars) and global opportunities to influence, for example, publisher agreements?

Diversity of publication formats and workflows:

The Berlin Declaration already outlined the possibilities of a more interactive knowledge representation with online and further technological developments. Currently, however, static documents, based on printed products of the last centuries, are still widespread. The current technical possibilities for collaboration and knowledge representation reach beyond this. In practice, however, the manifold options are not utilized. Especially when taking into account the different publication cultures in the disciplines. The following questions arise: Which multimedia publication formats or enhanced publications are or could be implemented? What kind of knowledge exchange opportunities do experimental publication formats enable?

According to Open Science standards, not only text but also research data should be openly accessible and research methods should be transparently documented. What kind of conditions are needed for open publication infrastructures such as repositories? What kind of changes in the publication workflow result from the pre-registration of studies, from registered reports or open peer review? Which legal issues arise from these diverse formats? Which technical developments, e.g. concerning metadata, are needed? What do these changes mean for the supporting activities around Open Access at scientific and cultural heritage institutions as well as for funding models?

About the conference

The Open Access Days is a central, annual conference on Open Access in German-speaking countries. The conference is aimed at all those who are involved in the possibilities, conditions and perspectives of scholarly publishing. This includes scientists and library staff and other science infrastructure institutions as well as members of the science administration and publishers.

The Open Access Days 2023 will be jointly organized by Berlin universities and colleges at the Freie Universität Berlin in Berlin-Dahlem, September 27-29 2023. The organizing committee is coordinated by the Open-Access-Büro Berlin.

Papers can be submitted for the following formats: Talks, Workshops, Posters, and Tool Marketplace.

The conference language of the Open Access Days 2023 is German. Contributions in English are also welcome.


Presentations with a maximum length of 15 minutes can be submitted. The program committee will compile thematically coordinated, moderated sessions with the selected submissions. Each session will last 90 minutes and include a maximum of three presentations to allow sufficient time for discussion. Abstracts should not exceed 300 words. Please include brief biographical information about the speakers (maximum ⅓ page). Please note with your submission in case it is connected to other submissions or when it should be included in a joint session.

We aim to record as many presentations as possible and make them available via TIB AV-Portalonline after the conference, and to publish all presentations on Zenodo with an open license (preferably under Creative Commons Attribution 4.0 International (CC BY 4.0)).


Practice-oriented workshops can be submitted. These are dedicated to a specific topic and will last 90 minutes. The focus of the workshops is on result-oriented collaboration.

Please submit an abstract with a maximum of 300 words, describing the topic and how it relates to the conference theme. In addition, provide the following information:

  •    What is the intended audience?
  •    What are the learning objectives for participants or what are the desired outcomes?
  •    How is the workshop structured?
  •    Which methods will be used? And which tools would you like to use?
  •    What is the maximum number of participants?  

Please include brief biographical information about the workshop facilitators. Keep in mind that workshops are not lectures and an interactive design is required.


Posters are full conference contributions and can present current research results or projects on Open Access. All selected posters will be presented in a poster session during the conference. Poster submitters should be present during the conference to give conference participants an opportunity for discussion.

All timely submissions will be reviewed by the Poster Jury of the Program Committee. The submissions will be subject to a selection process. In addition to content-related aspects, the poster will also be reviewed on other aspects, such as clear structure, expressiveness, readability or comprehensibility, visualization, innovative design. The submitted posters should be final versions. Drafts will not be considered.

If accepted, the poster will be published on Zenodo under the Creative Commons Attribution 4.0 International (CC BY 4.0) license. Please indicate the Creative Commons license on the poster (correct CC license and link to the license text). We ask you to perform any necessary rights clearances in advance. If possible, please include the ORCID iDs of all authors on the poster.

Please upload your finished poster (no abstracts) as a PDF file using Conftool.

Tool Marketplace

The Tool Marketplace is a demo session for non-commercial software applications (preferably open source) related to OA. Tools should be briefly presented via live demos, followed by an exchange with participants on possible applications and feedback.

For submissions to the Tool Marketplace session, the following information should be provided:

  •    Description of the tool
  •    If possible, a link to the executable version of the application
  •    Information about the software license
  •    Information about how the submitter is affiliated to the software application
  •    Information about special technical requirements for the presentation

Please submit an abstract of 300 words or less. The abstract must include a link to the tool and/or the project associated with it.


As in previous years, we would like to recruit particularly committed participants of the Open Access Days as moderators. If you have experience in moderating lectures, workshops or discussion events, we would be pleased to receive an expression of interest as a moderator for the Open Access Days 2023. The tasks include the introduction of the speakers, time management and discussion moderation.

The moderators are selected by the program committee, receive a moderation guide in advance, and are invited to participate in an online briefing beforehand. The facilitation role requires attendance at the conference venue.

Expressions of interest for conference moderation can be submitted using Conftool.

Submission and deadlines

  • Talks and workshops until 31st March 2023
  • Posters, tool marketplace and moderation until 19th June 2023

Submissions for all types of contributions can be made via Conftool ("Register New" --> Choose your type of submission).

Registration is expected to open in June 2023 .